Administrative Assistant

Key Responsibilities

• Office porterage as required including office moves, furniture moves, deliveries and collections
• Logging and reporting all technical faults and arranging all office equipment fixtures and fittings 
• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• Perform data entry and scan documents
• Co-ordinating parking availability, security passes and the booking in of visitors and clients 
• Carrying out risk assessments 
• Preparing, printing, binding and archiving, when necessary, all company documents and reports
• Monitoring and maintaining stationary stock levels 
• Providing support and cover on reception when necessary 
• Coordinate with maintenance contractors and vendors to supervise and monitor extermination, plumbing, appliance maintenance, electrical and other services as needed
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Run company's errands to post office and office supply store
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

Desirable Qualities

• Flexibility and willingness to work outside office hours 
• Ability to work well individually and as part of a larger team
• Excellent interpersonal skills
• Exceptional organisational skills 
• Proactive and responsive
• Deadline-driven

Current Openings for Administrative Assistant Jobs at PMAX Global